Event Conference Bookings
When starting your events company you’ll have put some thought into the types of events you want to run. It’s a mistake to try and offer everything, and even if you start out that way, the chances are you’ll naturally gravitate towards specific areas of expertise. It’s difficult for example, to be the kind of company that specialises in hen and stag party bookings and then also try to be the smart face of corporate conference bookings.
ConferencesCompanies that organise conferences tend to specialise in this area, rather than attempt to do other kinds of events too. Just like all types of events, they’re run in a particular kind of way, and building experience in this field will take time. Many larger conferences will be run by associations or institutes and large companies, and very often they’ll have in house conference teams, so you need to understand how to service their needs. But smaller conferences can require the full services of an external organiser
What’s Involved?When looking at a conference, you’ll need to think about the right venue. Not just in terms of whether the space is big enough, but does it have the right amount of bedrooms, is it the right location etc. Also, how accessible it is for delegates coming in from multiple destinations. Will you need to organise their travel itinerary and do they require transportation logistics for production or crew?
Look at the number of delegates and how many break out spaces you’ll need. Also think about the flow of the event – maybe you’ll have a need to put together team building activities or a gala dinner as part of it. it might be easier to outsource this to other event companies that specialise in these kind of options – particularly if the dinner requires the event to be dressed or themed, or the team building is for hundreds of people! Get some help and focus on getting the conference right